Run an owner payout

Screen /owner-payouts · Roles: Account Manager (request & approve) · Admin, External Accountant (read)

Owner distributions shows what each owner and landlord has earned, what’s awaiting approval, and what’s been paid. A payout is a two-step act: requesting parks the amount - nothing moves until it’s approved - and who requested and who approved is recorded on every row.

What’s available to pay

Each party’s Available now is the ceiling on a new request: accrued share − already paid − pending requests.

• A managed owner’s share is their revenue net of the costs attributed to their units and of your management fee.
• A landlord’s is the profit share only - their rent is a fixed obligation on the payment calendar, not a distribution, so it never appears here.

1. Open the owner’s card and click Request payout. Pick the Paying account, the amount (it must fit what’s available), the Settles for month - the month this distribution belongs to, however late it’s actually paid - and optionally a bank reference.

2. The request parks as “Pending approval”. Nothing has posted; the amount is reserved against the party’s available balance so it can’t be requested twice.

3. Approve or Reject. Approving is the payment: it posts the disbursement in the ledger (debit owner payable, credit the paying account) and the row flips to Paid. The owner sees it in their portal under the month it settles.

Two recorded hands on every payout

Requesting and approving are separate, audited acts, and the row keeps both names. In a workspace with more than one finance seat, have a second person approve as a matter of discipline - the screen is built to make that reviewable.

A closed month refuses a late approval

Approving a payout whose settlement month has since been closed is refused - a frozen month’s figures can’t change. Reopen the month deliberately, or settle it into the open month.

Where it shows up

An approved payout appears on the Treasury ledger as an outflow (clicking the row brings you back here), reduces the “Held for owners” liability, and shows in the owner’s portal under Distributions.

What’s next

• What the owner sees on their side: What the owner sees.
• The settled numbers behind the accrual: Owner statements.
• The month-end that freezes them: Close a month.