How money out reaches your P&L

Nothing in this section is bookkeeping for its own sake. Every screen exists so that the P&L, break-even, and monthly break-even read true - and they are only as true as the recording underneath them.

The chain, end to end

You record a cost on Expenses, or settle a payable, or approve a pay run.
It posts double-entry, immediately - an exact amount, debiting the category’s account class and crediting the account that paid (or a payable, if unpaid).
Reports read the ledger. The P&L, Property Reports, break-even, and owner recharges are read straight off those postings. There is no separate “reporting” step to run. A cost someone paid out of their own pocket and you have not paid back yet is a payable to that person until you do.

Four habits that keep the numbers honest

Date it when it happened. The incurred-on date decides which month carries the cost. A June bill recorded against August quietly flatters June and slanders August. If the bill isn’t paid yet, record it as an unpaid bill - the cost lands in its month now, the payment later.

Categorize with intent. The category picks the account class and the fixed/variable split that break-even depends on. “Other” is where insight goes to die.

Attribute to the unit. A cost pinned to a property or listing powers per-unit P&L, Property Reports and correct owner recharges. On managed properties, the bill-to-owner flag routes the cost off the owner’s payable instead of your P&L - whose cost it was is a posting, not a memo.

Correct by reversing, never by erasing. Wrong amount, wrong month, wrong unit? Edit the expense and post a correction with a reason: the original entry is reversed in its own month and the corrected one posted. A wrong bill is voided with a reason, and a cost entered twice is removed with Delete duplicate, which also posts a reversing entry first. Either way both sides of the story stay on the books, which is what makes a later question answerable.

Whose P&L is it?

Not all money out is your cost. A managed unit’s owner bears their share; a third-party- paid salary never touches your books; a distribution is custody, not expense (see where distributions live). The operating model per unit decides this - the reports respect it everywhere.

What’s next

Books & reports - read what the discipline earns you
Record an expense