How money out reaches your P&L

Nothing in this section is bookkeeping for its own sake. Every screen exists so that the P&L, break-even, and monthly break-even read true - and they are only as true as the recording underneath them.

The chain, end to end

You record a cost on Expenses, or settle a payable, or approve a pay run.
It posts double-entry, immediately - an exact amount, debiting the category’s account class and crediting the account that paid (or a payable, if unpaid).
Reports read the ledger. The P&L, break-even, and owner recharges are read straight off those postings. There is no separate “reporting” step to run.

Four habits that keep the numbers honest

Date it when it happened. The incurred-on date decides which month carries the cost. A June bill recorded against August quietly flatters June and slanders August. If the bill isn’t paid yet, record it as an unpaid bill - the cost lands in its month now, the payment later.

Categorize with intent. The category picks the account class and the fixed/variable split that break-even depends on. “Other” is where insight goes to die.

Attribute to the unit. A cost pinned to a property or listing powers per-unit P&L and correct owner recharges. On managed properties, the bill-to-owner flag routes the cost off the owner’s payable instead of your P&L - whose cost it was is a posting, not a memo.

Never delete, always reverse. Wrong charge, wrong bill? Void it with a reason. The reversing entry keeps both sides of the story on the books, which is what makes a later question answerable.

Whose P&L is it?

Not all money out is your cost. A managed unit’s owner bears their share; a third-party- paid salary never touches your books; a distribution is custody, not expense (see where distributions live). The operating model per unit decides this - the reports respect it everywhere.

What’s next

Books & reports - read what the discipline earns you
Record an expense