Expenses & money out

Money out mirrors money in: recorded, verified, and always attributable.

All four screens sit in the Finance hub.

Screen	What it’s for
Finance -> Expenses	The expense book - record costs against units and categories you configure, with receipts, claimants, corrections, and spend by property and apartment.
Finance -> Payables	The payment calendar: what’s due, what’s verified, what’s overdue.
Finance -> Payees	Everyone you pay - suppliers, staff, landlords - with how they’re paid and for which units.
Finance -> Payroll	Payroll-lite: a pay rule per seat, a month preview, and pay runs.

The guides

1. Record an expense
2. Manage expense categories
3. Work the payables calendar
4. Manage payees
5. Run payroll-lite
6. Pay owners and investors - elsewhere
7. How money out reaches your P&L

How it fits together

Payees are the address book; Expenses record what was spent and on which unit; Payables turn what you owe into a calendar you can’t miss. Costs recorded here are what make the break-even and P&L reports true - a cost that isn’t in the book isn’t in your numbers. The full chain is traced in How money out reaches your P&L.

Give categories a cost behaviour

When you create an expense category, mark it fixed or variable - the break-even analysis depends on knowing which costs scale with occupancy and which don’t. See Manage expense categories.

Owner distributions are deliberately not here - they’re a different kind of money out and live in Owners & investors. See why, and where to go.