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Work the payables calendar

The Payment calendar turns what you owe on a schedule - rent, salaries, utilities - into rows with due dates. Each period generates its instance automatically; you verify the figure, pay it in your bank, and settle the row.

Screen /payables · Roles: Admin adds and verifies · Account Manager settles · view also: External Accountant

The Payment calendar - the due, overdue, needs-verify, and settled tiles; Add standing payment starts the schedule

Set up a standing payment

Section titled “Set up a standing payment”

  1. Click “Add standing payment.” Name it recognisably (“Rent - Zeta 11C”), pick its kind (rent, salary, utility, internet, software, CAM provision, supplies, other) and the route it’s paid by (bank transfer, Raast, or cash via staff).

  2. Attach a payee and property if it belongs to one - the payee links to the payee directory.

  3. Set the amount, due day (1–28), and cadence (monthly, quarterly, every six months). Leave the amount blank for a variable payment - a utility bill’s figure is supplied when you settle it.

  4. Save. Instances generate for this month and the next, and keep generating.

The verify-before-pay rule

Section titled “The verify-before-pay rule”

A payable whose figure is flagged Needs verify refuses settlement - full stop. An Admin confirms the figure with Verify on the row (or flags a doubtful one back with Unverify). The KPI band counts what’s due this period, what’s Overdue, and how many rows still need verification.

Settle an instance

Section titled “Settle an instance”

  1. Pay it in your bank first. Settling records a fact - it does not move money.

  2. Click “Settle” on the row. Enter the amount actually paid and, optionally, the bank reference and the expense that carries the outflow.

  3. Click “Mark settled.” The row turns Paid. Use Skip this period for an instance that genuinely doesn’t apply this time.

What’s next

Section titled “What’s next”